THE PORTSMOUTH RAMBLERS GROUP

MINUTES OF THE ANNUAL GENERAL MEETING

Held on Tuesday, 21st November 2018

at The City Scout Hut, 70 The Ridings, Gatcombe Park, Portsmouth

The AGM commenced at 8.00 pm with 24 members present.

Minutes of the AGM held on 15^th November, 2017 were agreed to be an accurate record. Proposed: Roy O’Neil. Seconded by Chris McArthur. Carried.

Matters Arising: There were no matters arising from the minutes.

David informed us that The Half Moon at Sheet has been booked for the annual meal on 17^th March and over 40 people are booked for the Christmas Meal at the Royal Naval and Royal Albert Yacht Club on 12^th December.

David also stated that he felt older people in the group still appreciated receiving a printed programme and we are still able to provide this as the university prints the programmes at a reasonable cost and many programmes are delivered by hand by member volunteers which cuts postage costs.

ADOPTION OF THE ANNUAL REPORTS

Officers’ Annual Reports were circulated in advance with the Agenda so members had a chance to study them.

ADOPTION OF THE ANNUAL ACCOUNTS

Dave Farrow informed us our reserve percentage must be 40-80%. In the past our reserves have been too high but this year our reserve has been reduced to below 40% as money has been spent on kissing gates. Dave therefore transferred £125 from the self-funded account to bring the reserve back up to 40%.

In the past we have only asked for £100 grant from central office as we have been pretty much self-funded by the monies received from programme advertisements and donations from Ramblers Holidays. Ramblers donate £30 when Portsmouth members book a long haul trip, £20 for European trips and £10 for holidays booked in the UK. Last year was abnormal as we spend money on kissing gates and consequently maximum funding has been requested from Central office this year.

Over the year the self-funded account has decreased by £125 taking its total down to £183.53 and the main fund has decreased by £380.28 to £409.89. The total balance of funds has dropped from 1089.70 to 593.42 (a decrease of 496.28).

The annual reports and accounts were adopted. Proposed: Paul Harvey. Seconded: Bernie Tulk. Carried.

ELECTION OF OFFICERS

Chris MacArthur informed Dave Nichols that he no longer wishes to remain on the committee. Malcolm Hagan was proposed as new Programme Secretary by Susan Chilton, seconded by Roy O’Neil. Carried.

Peter Rush was proposed as a new member of the committee by David Nichols, seconded by Ann O’Neil. Carried.

The other Committee members agreed to continue to serve in their posts and were re-elected en-block. Proposed: Roy O’Neil. Seconded: Angela Nicolas. Carried.

Details of elected Officers are:

There is no social secretary but members who feel able can arrange social events on an ad hoc basis. David has kindly arranged the Christmas and annual meals.

ANY OTHER BUSINESS

There being no further business the meeting closed at 8:40 pm.

Susan Chilton

November 2018